Host Responsibilities

Host responsibility is something we should all do when planning a party or event. Basically it is about planning a safe and responsible social environment at functions and parties, whether these are private or work events. Mostly it is simple common sense and taking some responsibility for guests, friends and clients attending your function.

Basic Tips

These are some basic tips that can be applied to a function, party or
event:

  • Provide lots of food throughout the day or evening depending on your function – provide food soon after your guests have arrived. These could be simple finger food such as platters, savories and sandwiches, then provide more substantial food within a couple of hours after they have arrived. This could be a barbecue, sit down meal or something similar.
  • Ensure that there is a plentiful supply of non- alcoholic beverages such as fruit juices, sparkling grape juice or even ‘mocktails’ and encourage serving and drinking of them. It is also a good idea to have plenty of chilled water available. Place some mint leaves and cucumber in a jug of water with ice, very refreshing. Keep an eye on your guests, make sure someone hasn’t had a bit much to drink, give them some food and an alternative to alcohol. Never serve alcohol to anyone under the age of 18years.
  • Security – it may be necessary to have security at your party or event, provide them with a guest list. If your name isn’t on the list, you don’t get in. This may reduce unwanted guests, “gate- crashers”. Do not invite people using social network sites, invitations can be forwarded on.
  • Provide a sober driver option, either taxis or perhaps someone could volunteer to be the sober driver for the evening. Provide them with some petrol vouchers, then request guests pay a small fee to be driven home. Make sure your sober driver has a full licence. Even better provide a bed for the night.

Having a teenage party or they are going to one?

Here are some ideas:

  • If you are having a party at your house or venue you are responsible. If they are under 18 do not provide them with alcohol unless they are supervised by a parent.
  • Have an agreed number of guests to be invited, a number that you are reasonably comfortable looking after, managing and being in control of.
  • Ensure that there is an invitation list which is printed out for you or your teenager to take responsibility to check off (or a security person). Discuss with your teenager not to use social media sites to invite friends.
  • Have an agreed finish time and that your teenager makes guests aware of the time well before the actual evening
  • Security person – if you have security, provide them with a list of guests, not on the list then no entry.
  • Food – make sure that there is lots of food served during the evening. Food can be simple and inexpensive but needs to be readily available. Try also to gauge when the food is mostly needed and certainly save sufficient for the final hour
  • Soft drinks – ensure you have and that its availability is easily visible / advise guests of this when serving food
  • Provide a sober driver option, either taxis or perhaps someone could volunteer to be the sober driver for the evening. Provide them with some petrol vouchers, then request guests pay a small fee to be driven home. Make sure your sober driver has a full licence.
  • If they are attending a party or event, ask them who will be there, is there adult supervision. Will there be alcohol available.
  • Discuss with them how are they getting home or who with, have they planned a sober driver and do they have a full license. Better still pick them up along with their friends and drop them home.